Last Updated: March 3, 2013
As we strive harder to achieve the ideal of a paperless office, we realise that we need good document management systems to actualise this goal. For all of us using WordPress, the good news is that there are some really good document management plugins around.
Countless people have gone for Joomla just for it’s Docman plugin, but this is no longer necessary as WordPress combined with the plugins we are reviewing here is more than enough to handle your document and file management needs.
Without further ado, these are the top WordPress Document/File Management plugins:
WP Download Manager by WP Eden
WP Document Revisions by Ben Balter
WP-Filebase by Fabian Schlieper
WordPress Advanced File Manager by Red Hawk Studio
WP-DownloadManager by Lester Chan
Client Document Monitoring by Hitesh Joshi
Groups File Access by itthinx
WordPress File Centre by Spadez8
Digital Products E-Commerce
Easy Digital Downloads by Pippin Williamson
WordPress Download Monitor by Mike Jolley
Old and Not recommended
Drain Hole by Urban Giraffe
Most of the above plugins are actually described as WordPress download managers, but they do the job of document and file management perfectly fine.
My favourite is WP Download Manager, but you may find that one of the others is more suitable for your needs. For example if you want to sell digital downloadable files from your site, look no further than Easy Digital Downloads, it has all the e-commerce functionality you need in built.
For convenience’s sake, here are the descriptions given for each of the above plugins:
WP Download Manager
WordPress download manager includes all features you need to control you file downloads like password protections on download, download visibility based on members roles and capability, hit counter, detailed download log, packed download, price setup for downloads and many more feature.
WP Document Revisions
WP Document Revisions is a document management and version control plugin. Built for time-sensitive and mission-critical projects, teams can collaboratively edit files of any format — text documents, spreadsheets, images, sheet music… anything — all the while, seamlessly tracking the document’s progress as it moves through your organization’s existing workflow.
Additional information, including a screencast of a typical use case, is available on the WP Document Revisions page. For more information on document management including digital signature services, look into YouSendIt.
WP Document Revisions is three things:
- A document management system (DMS), to track, store, and organize files of any format
- A collaboration tool to empower teams to collaboratively draft, edit, and refine documents
- A file hosting solution to publish and securely deliver files to a team, to clients, or to the public
WP-Filebase is a powerful download manager supporting file categories, thumbnails and more. Uploaded files can be associated with a post or page so the download URL, thumbnail and other file information are appended automatically to the content. Additionally the downloadmanager offers options to limit traffic and download speed.
Groups File Access
Groups File Access is a WordPress plugin that allows to provide file download links for authorized users. Access to files is restricted to users by their group membership.
With Groups File Access you can provide file downloads for Premium Members or allow only registered users to download files from your site.
Access to files is restricted by group membership. To be able to download a file, a user must be a member of a group that is assigned to the file. If an access limit has been set for the file, the user must also have accessed (downloaded) the file fewer times than the file’s access limit.
If you want to restrict access to a file to users that belong to a certain group, create the group, add the desired users to the group and assign the group to the files that the group should be able to access. More than one group can be assigned to a file.
Shortcodes are used on posts or pages to render links to files, provide information about files and conditionally show content to users depending on whether they are allowed to access a file.
Client Document Monitoring
This plugin helps in managing document and users more easily and effectively.
- You can create users more faster than wordpress default user system.
- You can upload documents and can assign to different users.
- Users can login and download/view their document.
- Everything AJAX based.
WordPress File Centre
This plugin transforms your WP site into a file manager. Use the wordpress admin panel to add users and files, as well as manage them and delete them. Give your clients/users login details for them to view the files and stop unwanted users viewing them.
Adds a simple download manager to your WordPress blog.
WordPress Download Monitor – Discontinued
Download Monitor is a plugin for uploading and managing downloads, tracking download hits, and displaying links.
Drain Hole – Old Plugin
Drain Hole is a centralized download manager, with full monitoring and statistics, versioning, SVN support, and SEO download URLs (no more nasty query strings!). In addition to it’s monitoring abilities, Drain Hole has a run-time tag replacement feature that lets you embed special tags in your post which are replaced with information from Drain Hole. For example, you can embed download URLs, version information, last update times, and so on. Whenever you change a downloadable file it is automatically updated throughout your blog, without you needing to change anything else.
Digital Downloads E-Commerce
I know many readers find this post when looking for a good plugin that can handle the selling of digital downloads. The best plugin for this is Easy Digital Downloads, created by established developer Pippin Williamson. It is a free plugin with premium add-ons.
Easy Digital Downloads
Selling digital downloads is something that not a single one of the large WordPress ecommerce plugins has ever gotten really right. This plugin aims to fix that. Instead of focusing on providing every single feature under the sun, Easy Digital Downloads tries to provide only the ones that you really need. It aims to make selling digital downloads through WordPress easy, and complete.
Features of the plugin include:
- Cart system for purchasing multiple downloads at once
- Complete promotional code system
- Many payment gateways. PayPal and Manual are included by default with Stripe, PayPal Pro, PayPal Express, and others available as add-ons
- Complete payment history
- User purchase history and ability to redownload files
- Multiple files per downloadable product
- Variable prices for multiple price options per product
- Customizable purchase receipts
- Earnings and sales charts
- Detailed purchase and file download logs
- Data export options for CSV and PDF
- Extensible with many add-ons
- Developer friendly with dozens of actions and filters
Don’t forget to leave a comment below if you have any opinions on the above plugins, or want to suggest any other good document management plugins for WordPress.