88 Responses

  1. Portia Hespe
    Portia Hespe January 15, 2011 at 00:50 | | Reply

    Good website! I really do love how it is easy on my eyes as well as the details are well composed. I am wondering how I might be notified whenever a new post has been made. I have subscribed to your rss feed which really should do the trick! Have a nice day!

  2. Pete
    Pete January 24, 2011 at 17:27 | | Reply

    Do any of these plugins allow you to setup private files for certain specific users?

    1. Alvaro
      Alvaro February 6, 2012 at 15:03 | | Reply

      Download Monitor does that. You can restrict download to certain users.

    2. ArtGoddess
      ArtGoddess March 31, 2012 at 19:34 | | Reply

      Hello,

      I’m wondering exactly the same… Group users by deparments, and share files only to members of that department.

      Which of these plugins has this functionality?

      Thank you!!

  3. JM Vercide
    JM Vercide March 25, 2011 at 01:46 | | Reply

    A very informative article you’ve got there about document management and the usual problems that come around with trying to do such an organizing task. To provide solutions, you may want to try the new BusyDocs software. It’s great software to manage your files and organize them with labels. The best part about the app is that it synchronizes with Google Docs. Any changes made on the file folder or on the file itself is automatically detected and updates the changes every minute. Visit our website for a free trial http://busydocs.com/.

  4. Rama
    Rama August 8, 2011 at 14:24 | | Reply

    These are NOT document management related. Instead these are download management related. That is a huge difference!

    If you look at some DMS’s, you’ll immediately realize the difference.

    Each description of these plugins (from the creators) all describe them as download managers, in one fashion or another. (Not document management).

    1. Benjamin J. Balter
      Benjamin J. Balter August 29, 2011 at 15:38 | | Reply

      Rama & Jean, very true. For a long time, WordPress lacked true “Document Management” support. Many of the plugins in the post are more file management, or download management tools.

      I don’t know about any other plugins to add to the list, but you may want to take a look at WP Document Revisions, a formal document management and version control plugin for WordPress (the first, as far as I know).

      For those looking for more of a traditional document management system, may meet your needs.

  5. Max Malm
    Max Malm September 9, 2011 at 10:25 | | Reply
  6. Max Malm
    Max Malm September 10, 2011 at 05:13 | | Reply

    Oh, haha, sorry.

  7. Russel
    Russel September 15, 2011 at 07:47 | | Reply

    Online document management systems can be used by all forms of businesses, manufacturing industries, law firms, hospitals, research institutions, non-profit organizations etc. In fact these systems are so versatile that they can be used by almost every organization. For more information visit: http://www.ecelticdocs.com/

  8. Tharik Ahamed
    Tharik Ahamed October 5, 2011 at 10:11 | | Reply

    thanks

  9. Trivikrama Rao
    Trivikrama Rao October 14, 2011 at 07:12 | | Reply

    Hey Jean,
    Very valuable information. I am looking for a plugin, where Admin will upload files for users. These files must be user specific. One user should not be able to see or download other users files. And the files should be downloaded if and only if the user is logged in. Are there any plugins which will meet my requirements ???

    Regards,
    Trivikram.

  10. Trivikrama Rao
    Trivikrama Rao October 14, 2011 at 07:57 | | Reply

    Thanks Jean, But Is this kind of plugin available ???

  11. Trivikrama Rao
    Trivikrama Rao October 14, 2011 at 11:52 | | Reply

    Hey Jean,
    Thanks for the link, but almost all the plugins are paid versions. First I need to test if my requirement can be done using the plugin.

  12. Mark Schambach
    Mark Schambach February 21, 2012 at 17:19 | | Reply

    Thought it might be useful to provide a few words about my experience with WP Document Revisions. I have deployed the WP Document Revisions plugin by Ben Balter along with the Members plugin and the Edit-Flow plugin to support business processes for a global geographically dispersed team.

    Together, these 3 plugins create a true document management system with enterprise level security, excellent collaboration tools, versioning history, permanent links to most recent versions of any file type and too many more features to list here.

    An unexpected plus has been a private blogging platform which team members use internally to announce business developments and customer success stories, discuss challenges experienced in the field, etc.

    User training required only some basic instruction that is included on the home page for the site. WP Document Revisions is an almost unbelievably robust and full fledged document management tool. Just my 2 cents.

    1. Neven Petrov
      Neven Petrov March 9, 2012 at 13:57 | | Reply

      Hi Mark,

      Could you share which member plugin do you use for your DMS?
      Thanks, Neven.

  13. Eceltic Docs
    Eceltic Docs March 20, 2012 at 11:39 | | Reply

    Thank you for shareing this topic. I got many information from your site. Again I say you thank you for discus the document management system plugin. Now a days every small and simple company have big problem which is data management problem. This topic is really very valuable for those people.
    For more information to visit document management system.

  14. Victor
    Victor May 7, 2012 at 18:11 | | Reply

    I’m working for client that would like to use a premium or 3rd party document library PLUGIN FOR WORDPRESS or even if it’s a separate web app that can be integrated with WordPress with the ability to be hosted on their own server and that will also allow them to upload, downloads and have the ability to search with filters.

    I’ve shown them the free plugins available but they’d rather pay for a full fledged plugin with support if available. Does anyone know of any? They’re willing to pay too.

  15. David McGuffin
    David McGuffin June 29, 2012 at 21:23 | | Reply

    Regarding: WP Download Manager – WordPress Plugin
    We spent $210 for the developer version of this plugin. From the start we had issues with getting it to work correctly. Namely it was not properly saving settings in the admin, it was sporadic when rendering packages on the front end, and we were repeatedly getting a “link expired” error after using a download link despite not setting it to do so. We attempted several “fixes” provided by the author’s support team, including the immediate updating of the plugin during all this due to a bug we discovered.
    After 3-days of trying to get the plugin to work we decided to go with another solution, and requested a refund. After a considerable amount of back and forth emails from the company that developed this plugin, we were told the only way they would issue a refund is if we provided them access to our admin control panel to see if they could determine what the issues were. This was completely unreasonable to us as it is a well know fact you NEVER give your WordPress login details to a third party.
    I would highly recommend only using the free version of this plugin, and do NOT pay for the Dev or Premium versions of this plugin. If you have compatibiality issues, and do not wish to allow them access to your admin, they will REFUSE to give you a deserved refund.

  16. Shaon
    Shaon June 29, 2012 at 22:02 | | Reply

    @David McGuffin,
    – If you really facing any issue, certainly you are missing something that need to do to make it work. But matter is we even don’t know what you missing without checking that as the plugin is working great for us and every other users.

    “This was completely unreasonable to us as it is a well know fact you NEVER give your WordPress login details to a third party.”

    — actually it’s totally depends on your mentality! as for many other high traffic and sensitive sites, they trust us doing their regular upgrade of wpdm pro.

    — up to now 300,000+ installation of wpdm pro, they are using it happily

    — support team replied, they will refund you but they need to be confirm. Now, even not seeing anything, who will even know that, what you are saying is true. But we’re sure, its certainly will be working fine in your site.

    — we have full open demo to test/check every features and functionality.

    — a few of highly reputed sites here who are using wpdm pro with their full satisfaction:
    http://designzzz.com
    http://iso.uni.lodz.pl/ ( University of Lodz )
    http://www.clevelandfire.gov.uk/
    http://makeuseof.com
    http://webdesign.com
    and many others…

    — you could at least make a test environment and send access to support team if you were honest with your word, if we see its not working for you what will we do with your money? you just said it’s not working and give me redund!!!

    Man, try to be reasonable, at least, to prove your own words.

    1. NRKey
      NRKey August 6, 2012 at 15:05 | | Reply

      @Shaon

      Be reasonable man, and don’t assume that every client will give you access to their environment (most company security policies don’t allow this at ALL), be it production or not, and don’t assume your client is lying and ask them to prove it. Not professional Man.

      Your refund policy:
      -As we are offering non-tangible digital goods, we do not generally issue refunds after the purchase has been made. We will be happy to consider a refund within the first 30 days of your purchase if you are unable to get the plugin to install properly on your website or if the plugin fails to perform the basic functions as designed and you have worked with the product support team to try to resolve these issues. Refunds will be granted at the sole discretion of InteliSoft Solutions. No refunds will be given after 30 days from the initial purchase. Please note that by purchasing the plugin, you agree to the terms of the Refund Policy.

      –No where does it say that it’s a must for you to enter your customers environment to check the problem. This is not a reasonable assumption of your refund policy, if it is CLEARLY state that.

      I personally think your product is great, but I don’t like to support companies that treat their clients disrespectfully. There is so much more you could have done, like offer him a 50% off discount and try to keep him as a client. Your refund should include an apology to David.

      Man, your clients keep you in business, without them you are NOTHING.

      1. Shaon
        Shaon August 29, 2012 at 08:13 | | Reply

        @NRKey,
        actually in some situation where client need help in setup we need access to his site, that is the regular way, atleast he can create a test environment and give us access. As we know the plugin is fully functional for many other users and suddenly someone claims its not functioning for him, we atleast need a proof and he should give us a chance to check. He also posted it in wordpress.org forum and the forums moderator also suggested him:
        “Normally topics about non-free versions of plugins are not accommodated here, but I would suggest you could resolve this issue in much more satisfactory manner by giving the developer access to a clone of your site either at a sub-domain or on a development server. Obviously use a different admin username/password to your live version. ”
        as that’s the regular way. what else can I say!

  17. David McGuffin
    David McGuffin August 6, 2012 at 16:14 | | Reply

    @NRKey
    What you said is just “basic” customer service. And they have already lost business from two people who have asked me about their plugin and wanted to learn more about my experience with the company. What do you think my recommendation was?

    By the way, as an update (8/6/12), they essentially ignored me going forward and did nothing.

    DO NOT GIVE THIS COMPANY ANY MONEY. You do so at your own risk.

    1. Angela
      Angela October 29, 2012 at 10:52 | | Reply

      Just to add, I’ve had problems with this plugin. My site takes 7 seconds to load my plugins (70% of this is due to wpdownloadmanager) and it’s getting worse as I upload more files. Support is inconsistent and sometimes queries just don’t get answered, or get cryptic answers that upon further investigation turn out to be recommendations for “custom development” at $50 per hour. The update that was supposed to be out in July to fix most issues is still nowhere to be seen.

      The premium version of the plugin seems to entitle you to the same kind of support and help that you’d get from most of the free plugins available elsewhere.

      I’m now looking for an alternative as I’ve come to the end of the road with this plugin. No doubt it’s ideal for a small document repository but for >100 docs, it’s crawling. Use with caution and test thoroughly before buying.

  18. wittylady
    wittylady August 12, 2012 at 08:37 | | Reply

    I would like a plugin which handles uploads from members
    by putting the upload into a category, probably by means of a form with upload capabilities.

    From there I want other members to be able to download those uploaded files. I have searched the web and as yet not found any plugins that do this job. Can you help ?

    I have set up the menue on my site and under “lots” have uploaded some but only I am allowed this facility unless i make members admin – which i do not want to do. Plus it looks clunky and was quite difficult to place then in a page.

    1. Ronen
      Ronen September 18, 2012 at 23:52 | | Reply

      Hi Wittylady,

      I am looking for similar plugin that would let a member to upload files. If you happen to find one, could you please share ?

      Thanks,
      R.

  19. Mike
    Mike August 25, 2012 at 13:53 | | Reply

    WP-Client was designed from the ground up to serve many of the needs requested in this stream of comments. Private client portals, unique permissioning system, file upload/download, file categories, private messaging, and a lot more.

    http://WP-Client.com

    Nice post Jean, and it definitely generated some good discussion

    Thanks!

    1. Ronen
      Ronen September 18, 2012 at 23:56 | | Reply

      Indeed interesting. Thanks.

  20. Nicola
    Nicola October 1, 2012 at 11:57 | | Reply

    Hi!
    Thanks for this list of plugins, i am going to try each one as i am searching for a “tax services cpa” system for a client.
    Something where users can buy a tax service (maybe in a shopping cart system), upload a document, and get back their tax service prepared.
    A kind of download manager maybe, still don’t know but will find a solution.
    Great post!

  21. jrfiol
    jrfiol October 3, 2012 at 22:51 | | Reply

    New to wordpress, and wondering if I am looking in the right direction. I wish to do the following:
    have a directory with a number of documents, will be named with identifiers
    have users logon to the website
    user clicks on link, is directed to page
    page has list of files that correspond to user, based on identifiers.

  22. Per Kopperdal
    Per Kopperdal October 10, 2012 at 14:12 | | Reply

    Hi.

    Thanks for your effort! I’v been through most of these now (very quickly) trying to find a plugin that will meet all my needs :)

    I find that the easiest way for my users to upload documents in articles is to use the built-in media manager (not very organised, I know).
    However, I would like to list the documents they attach, in a widget. I have tested the “Related Documents” widget, but this only lists the document in a post or page.
    Do you know of any plugin or widget that would list the documents for a complete category?

  23. article
    article October 14, 2012 at 11:56 | | Reply

    Hello, I enjoy reading all of your article post. I wanted to write
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  24. Alvin
    Alvin October 17, 2012 at 09:56 | | Reply

    Hi there,

    Thanks for your wonderful post.

    I’m looking for a plugin that would automatically organized the contents in a post by just filling in form.

    For example, there are different form fields, one just need to key in the form fields, and all these will be captured and show in a post in a structured and predefined manner.

    The reason is so that different authors will be able to post with a standard template and more structural in a way.

    Not sure whether you have came across something similar?

    1. Angela
      Angela October 29, 2012 at 11:11 | | Reply

      Hi Alvin,

      Have you had a look at podsframework.org? I’ve found it really powerful and it can control inputs to provide a customised page with specific text, numerical and other data entry fields, downloads, custom taxonomies and data validation.

      It’s perhaps not the easiest to get started on and the developer is still writing documentation for the new version but if you’ve got a decent grasp of php it’s a great plugin.

  25. G Bowen
    G Bowen November 12, 2012 at 20:19 | | Reply

    The files I want to make available for download are created as the result of a non-logged in user,s form inputs i.e. on Submit the server takes the inputs, does a bunch of work and builds a file that I would like to offer for sale through a download manager. The file is more “fun” than “private” so I am not worried about who can download it. So I am looking for a download manager that has a broad enough API that it can automaticially add a new download file via the API (ideally using a product template to the the files, price and control features are copied from. Do any of these do that??

  26. shishir
    shishir December 5, 2012 at 09:06 | | Reply

    hey can you please help my content box in wordpress (where content is pasted and editing is done) it happens automatically wat 2 do man??

  27. nabwebdesign
    nabwebdesign February 27, 2013 at 17:00 | | Reply

    Appreciate the post! Just wanted to show some love for taking the time to write this article. Very helpful

  28. notreaventure
    notreaventure February 27, 2013 at 20:10 | | Reply

    Hi, i am looking for a solution for people to put (upload) file to out ftp server. We need PDF, DOC and some other file from client between 100 ans 250 meg and i dont what to force the customer to use a ftp client, jut login in the site and “send” the big file !… wich one do the job ?

  29. Marco
    Marco March 20, 2013 at 10:14 | | Reply

    too bad they discontinued WordPress Download Monitor i loved that plugin :(

  30. jusherb
    jusherb April 11, 2013 at 19:29 | | Reply

    @Jean Any suggestions if I need an alert on file expiration, When file expires I need a notification email sent out to the admin that the file is about to expire.

  31. Georges
    Georges April 15, 2013 at 22:48 | | Reply

    I’ve found this amazing plugin to manage my pictures

    http://wordpress.org/extend/plugins/media-file-manager-advanced/

  32. Curtis
    Curtis May 10, 2013 at 05:39 | | Reply

    I find it interesting that there isn’t a good plugin to present a set of mixed file types to a client via a client page with thumbnails, meta data and previews (i.e., playback or thickbox )

    The best way to describe this would a plugin similar to Apple’s cover flow.

    I’m wondering if there’s a way to use one of these plugins in conjunction with other plugins to have a more robust library with better presentation to add icons, thumbnails and previews of images, files and videos?

    For my purposes, I am creating an online repository of branding assets for many products (PSD, AI, PDF, PPT, TIF, JPG, etc.). So each product will have graphics files and branding guides and perhaps even a few videos.

    I would really like to be able to show thumbnails (automatically generated of course) of all files or the file type icon and an option to download or preview.

    Separately, I’d also like to use something like this for a client area. Primarily as a repository for uploads and downloads but again with nice thumbnails and previews.

    I think SP Client Document & Project Manager came close. I have to check again as I have looked at too many of these today… I didn’t like the way the files where displayed, No list options.

    thx,

  33. John
    John August 13, 2013 at 06:04 | | Reply

    Hi Jean

    Thanks for this extensive list. I have become the new webmaster for my club site, and as such, and trying some new things. We currently have a very archaic site that has to be updated each time a document is added, such as monthly meeting minutes, or a news letter. I am looking to replace that with something more dynamic, using WordPress as the front end. It seems several of the plug ins you mentioned here would do the trick, so I am curios which one would be the best. The whole site is behind an access control site, so I don’t necessarily want people to have to log into WordPress separately if they don’t have to.

    Thanks

  34. Mike Jolley
    Mike Jolley August 23, 2013 at 01:51 | | Reply

    FYI WP Download Monitor was rebuilt from scratch and re-released as a “version 1″ – http://wordpress.org/plugins/download-monitor/ :)

  35. Robert Egger
    Robert Egger August 29, 2013 at 09:13 | | Reply

    Dear Jean,

    thanks for your survey – that helps a lot when you are considering to use such a plugin!

    I just noticed you are classifying the “WordPress Download Monitor” (by Mike Jolley) as “discontinued”, but if I follow the link to the download site or to Mike Jolley’s site I cannot find any corresponding information.

    Kind regards,
    Robert

  36. Craig B Clayton, Sr
    Craig B Clayton, Sr September 18, 2013 at 16:04 | | Reply

    I manage and Institute at the University of Houston and we have lots of corporate members who have authored white papers and other studies. They want to be able to share these documents with people in our industry. What tool would be the most effective way to gather these documents and allow people to log in and download whatever they are interested in. We just began soliciting reports and have been OVERWHELMED at how many documents and studies people have volunteered to provide!

  37. Jahnavi
    Jahnavi September 27, 2013 at 14:15 | | Reply

    Download Monitor is not discontinued it was running with new version.

  38. Rod
    Rod October 12, 2013 at 23:08 | | Reply

    Hi nice post
    Came across your site when searching for a plugin or maybe a mix of plugins to achieve the following..
    you upload a file, enter an e-mail address, an e-mail is sent with a download link to the file.
    If the link self expires would be desired too. You know of such functionalities?

  39. webbesucherzaehler
    webbesucherzaehler October 17, 2013 at 15:57 | | Reply

    I try the download manager. Its function let see how long its function.

  40. smorre
    smorre November 3, 2013 at 19:19 | | Reply

    DONT buy WP DownloadManager PRO!
    Their service is the absolute worst I have ever seen. They need days or even weeks to reply and couldn’t help me get the plugin working properly. Don’t buy their pro version! If it is not working on your site like you want it to you will be let down and won’t get your money back.

  41. Libert
    Libert November 15, 2013 at 20:28 | | Reply

    Hi, is there a download manager so user get 1 on 1 sharing. meaning for every upload the make after aprove by admin they get one download. please let me know!

  42. Caleb
    Caleb November 25, 2013 at 14:30 | | Reply

    Great article, thanks for sharing. These is a lot of useful information to take away from this post.

  43. Carmine Morra
    Carmine Morra November 28, 2013 at 14:47 | | Reply

    Team,
    I’m doing my research now and don’t know if I’ll coming back. But in my research these folks (Premium $75) look the best. Perfect for folks who have clients who have staff. Remember, I have NOT purchased or installed, just going by feature-set.
    http://smartypantsplugins.com/sp-client-document-manager/
    check the Home Page video too, has NEW features.

  44. Tristan HERVOUET
    Tristan HERVOUET November 29, 2013 at 04:39 | | Reply

    Hey,

    Thanks for the information, I would suggest this new one.

    Plugin directory: http://wordpress.org/plugins/dropfiles-free/
    Full version: http://www.wpcode-united.com/wordpress-plugin/dropfiles

  45. Seth Resler
    Seth Resler February 1, 2014 at 19:17 | | Reply

    I use Justin Tadlock’s Members plugin to create a Members site. I want to put premium content (such as white papers) behind a registration form. This premium content will be written by various third party authors, and I want to share the contact info of my members with the authors whose content got them to sign up. For example, an author will write Paper A, so I want to be able to identify every member who downloaded Paper A and share that with her, but not members who only downloaded Paper B.

    My question is, which of these plugins will allow me to export a csv file containing email addresses of everybody who downloaded a particular file?

    1. Shaon
      Shaon March 25, 2014 at 04:37 | | Reply

      WordPress Download Manager has all the features you need there.

  46. Macrow Willson
    Macrow Willson April 6, 2014 at 13:50 | | Reply

    there is a new one, xapp-commander, beats them all in usability & features, extremely useful if it comes to admin and developer-tasks, also 2 priceless picture editors included. give it a try!

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